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This Privacy Policy explains how Seedium OÜ processes personal data when you visit sustainability.seedium.io (the "Site"), the website of Seedium Sustainable Health, a practice of Seedium OÜ, or when you contact us through the Site.

The main Seedium website, seedium.io, has its own privacy policy. This policy covers the Site only.

1. Who we are

The controller of your personal data is:

2. What data we collect and why

2.1 When you contact us through the form or by email

• Data: your name, organisation, work email, role (optional), the content of your message, and confirmation that you have read this policy.
• Purpose: to answer your enquiry and, if you wish, to discuss a possible cooperation.
• Legal basis: steps taken at your request before entering into a contract (Article 6(1)(b) GDPR) and our legitimate interest in responding to business enquiries (Article 6(1)(f) GDPR).
• Retention: 24 months after our last communication. If the enquiry leads to a contract, the data is kept for as long as the contract and our legal accounting obligations require.

2.2 When you book a call

If you use the "Book a 30 minute call" link, you are taken to HubSpot Meetings, a scheduling page hosted in HubSpot's EU data centre, which collects your name, email address and chosen time on our behalf. The purpose, legal basis and retention are the same as in section 2.1.

2.3 When you browse the Site

• Technical data: IP address, browser and device type, pages requested, date and time of the request. Our hosting provider processes this data to deliver the Site and protect it against attacks.
  • Legal basis: our legitimate interest in operating a secure website (Article 6(1)(f) GDPR).
  • Retention: 30 days in server logs.
• Analytics: only if you accept analytics cookies, we collect usage statistics such as pages visited, referring website, approximate country and device type, to understand how the Site is used and improve it.
  • Legal basis: your consent (Article 6(1)(a) GDPR). You can withdraw it at any time through "Cookie settings" in the footer.
  • Retention: up to 14 months, in line with the data retention setting in Google Analytics.

2.4 What we do not do

• We do not use the Site to collect special categories of personal data, such as health data. Please do not include such data in your message.
• We do not use your data for automated decision-making or profiling.
• We do not sell personal data or share it with third parties for their own marketing.

3. Who receives your data

We share personal data only where necessary and only with:

• Service providers that process data on our behalf under a data processing agreement: hosting (Netlify, Inc., United States, delivered through Netlify's global network), form handling (HubSpot, EU data centre), email (Google Workspace), call scheduling (HubSpot Meetings, EU data centre) and, only with your consent, analytics (Google Analytics, provided by Google Ireland Limited).
• Members of the Seedium team who need the data to answer your enquiry.
• Professional advisers, such as lawyers and accountants, who are bound by confidentiality.
• Public authorities or courts, where we are required to do so by law.
• A successor company, in the event of a merger or acquisition, subject to this policy.

4. Where your data is processed

We aim to store and process personal data within the European Union and the European Economic Area. Where a service provider processes data outside the EEA, we rely on an adequacy decision of the European Commission or on the Standard Contractual Clauses adopted by Commission Implementing Decision (EU) 2021/914, with additional safeguards where needed. You can request information about these safeguards at privacy@seedium.io.

5. How we protect your data

We use encrypted connections (HTTPS and TLS), limit access to personal data to the people who need it, use multi-factor authentication for our systems, sign data processing agreements with our service providers and review these measures regularly.

6. Your rights

Under the GDPR you have the right to:

• access the personal data we hold about you and receive a copy;
• rectification of inaccurate or incomplete data;
• erasure of your data, where there is no longer a legal reason to keep it;
• restriction of processing, for example while we check the accuracy of your data;
• data portability, for data you provided to us that we process on the basis of consent or a contract;
• object to processing based on our legitimate interests, and to object at any time to direct marketing;
• withdraw your consent at any time, without affecting processing carried out before the withdrawal.

To exercise your rights, write to privacy@seedium.io with the subject line "Privacy request". We reply within one month. For complex requests this period can be extended by up to two further months, and we will tell you if that happens. Exercising your rights is free of charge. We may refuse or charge a reasonable fee only for requests that are manifestly unfounded or excessive. We may ask you to confirm your identity before we act on a request.

You also have the right to lodge a complaint with a supervisory authority. In Estonia this is the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon), www.aki.ee. You may also contact the supervisory authority in the EU country where you live, work or where you believe an infringement took place.

7. Children

The Site is intended for professionals and is not directed at children under 16. We do not knowingly collect personal data from children.

8. Links to other websites

The Site contains links to other websites, such as seedium.io, LinkedIn and the websites of organisations that have recognised our work. Their privacy practices are governed by their own policies.

9. Changes to this policy

We may update this policy from time to time. The date at the top shows when it was last changed. We will highlight significant changes on the Site.

10. Contact

For any question about this policy or your personal data, write to privacy@seedium.io or to Seedium OÜ, Kaupmehe tn 7-120, Tallinn 10114, Estonia.

This Cookie Policy explains how sustainability.seedium.io (the "Site"), operated by Seedium OÜ, uses cookies and similar technologies, and how you can control them. Please read it together with our Privacy Policy.

What cookies are

Cookies are small text files that a website stores on your device when you visit it. Similar technologies, such as local storage in your browser, work in the same way. They can be set by the website you visit (first-party cookies) or by other services that the website uses (third-party cookies).

How we use cookies

We use only two categories of cookies.

Essential cookies are necessary for the Site to work and to remember your cookie choice. Under EU rules they do not require your consent, and they cannot be switched off in our cookie settings.

Analytics cookies help us understand how visitors use the Site, so that we can improve it. We set them only after you click "Accept all". If you choose "Only essential", no analytics cookies are set.

We do not use advertising or marketing cookies, and we do not track you across other websites.

Cookies used on the Site

Your choices

• On your first visit a banner offers two options of equal weight: "Accept all" and "Only essential". Analytics cookies are not set before you make a choice.
• You can change your choice at any time through the "Cookie settings" link in the footer. Withdrawing consent is as easy as giving it.
• In your browser you can block or delete cookies. If you block essential cookies, some parts of the Site may not work as intended; for example, the cookie banner may appear on every visit.

Changes to this policy

We may update this Cookie Policy, for example when we change the tools we use. The date at the top shows when it was last changed.

Contact

For questions about cookies or your personal data, write to privacy@seedium.io.

1. About these Terms

These Terms of Use govern your use of sustainability.seedium.io (the "Site"), the website of Seedium Sustainable Health, a practice of Seedium OÜ (registry code 16968360, Kaupmehe tn 7-120, Tallinn 10114, Estonia; "Seedium", "we").

By using the Site you accept these Terms. If you do not accept them, please do not use the Site.

These Terms apply to the Site only. Any services we provide are governed by a separate written agreement.

2. Using the Site

You may use the Site to learn about Seedium and to contact us. You must not:

• use the Site in a way that breaks applicable law or encourages unlawful activity;
• send through the contact form any material containing viruses or other harmful code, or use the form to send spam;
• attempt to gain unauthorised access to the Site, its servers or connected systems;
• use automated tools in a way that overloads the Site or disrupts its operation.

You are responsible for any loss caused to Seedium by your breach of these Terms, to the extent permitted by law.

3. Information on the Site

The information on the Site describes our services, experience and approach. It is general information and does not constitute legal, clinical, regulatory, procurement or sustainability advice for your specific situation.

Product screens, dashboards and interface examples shown on the Site are illustrative mockups. The organisations, names and figures in them are fictional unless stated otherwise.

Statistics from third-party sources are referenced to their authors. Case studies describe past projects; some are anonymised because of confidentiality obligations to our clients.

4. Intellectual property

The content of the Site, including text, design, graphics, the Seedium name and logo and the sprout mark, belongs to Seedium or its licensors and is protected by intellectual property law.

You may view the Site, and print or save pages for your personal use or for your organisation's internal evaluation of Seedium. Any other use, including copying, modifying or republishing content for commercial purposes, requires our prior written consent. To request it, write to info@seedium.io.

Names, logos and awards of third parties shown on the Site, such as rating platforms and associations, belong to their respective owners. They are shown to refer to recognitions and memberships and do not imply any further endorsement.

5. Links to other websites

The Site contains links to websites operated by others. We provide them for convenience only, we have no control over their content, and including a link does not mean that we endorse that website.

6. Availability and changes

We may change, update or temporarily suspend the Site at any time. We do our best to keep it available and accurate, but we do not guarantee that it will be uninterrupted, error-free or free of harmful components.

7. Limitation of liability

The Site is provided "as is" and "as available". To the extent permitted by law, Seedium is not liable for indirect or consequential loss, loss of profit, loss of data or business interruption arising from the use of the Site or reliance on its content.

Nothing in these Terms limits or excludes liability for intent or gross negligence, or any other liability that cannot be limited or excluded under applicable law, including mandatory consumer protection law.

8. Privacy and cookies

We process personal data as described in our Privacy Policy and use cookies as described in our Cookie Policy. Your cookie choices are made through the cookie banner and "Cookie settings", not by accepting these Terms.

9. Governing law and disputes

These Terms are governed by the laws of the Republic of Estonia. Disputes are resolved by Harju County Court (Harju Maakohus) in Tallinn, unless mandatory law gives you the right to bring proceedings elsewhere.

10. Languages

If these Terms are published in other languages, the English version prevails in case of any inconsistency.

11. Changes to these Terms

We may update these Terms from time to time. The date at the top shows when they were last changed. Changes apply from the moment they are published on the Site.

12. Contact

For questions about these Terms, write to info@seedium.io or to Seedium OÜ, Kaupmehe tn 7-120, Tallinn 10114, Estonia.